Privacy Policy

Privacy Statement – WATTS UP Conference
The Maritime Battery Forum (“we”, “us”, “our”) respects your privacy and is committed to protecting
your personal data. This privacy statement explains how we collect, use, and protect your personal
information when you register for and attend the WATTS UP Conference.

1. Data Controller
Maritime Battery Forum
Lønningsvegen 47 5258 Blomsterdalen Norway
info@maritimebatteryforum.com

2. Personal Data We Collect
When you register for the WATTS UP Conference, we may collect the following information:
• Full name
• Company/organization name
• Job title
• Email address
• Phone number
• Billing and payment details
• Dietary requirements or accessibility needs (if provided)
• Photographs and video recordings taken during the event

3. Purpose of Processing
We process your personal data for the following purposes:
• To manage your registration and participation in the event
• To process payments and issue invoices
• To communicate with you about the event (updates, logistics, follow-up information)
• To organize and improve the event experience
• To create and publish promotional materials (including photos and videos from the event)
• To send you information about future events or activities (only where permitted or with your
consent)

4. Legal Basis for Processing
We process your personal data based on:
• Performance of a contract: to register you and provide event services
• Legal obligation: for financial and accounting requirements
• Legitimate interests: for event organization, communication, and promotion
• Consent: for marketing communications and use of identifiable images where required

The Maritime Battery Forum (MBF) is registered at the Brønnøysundregistrene in Norway | www.maritimebatteryforum.com
Official address: Lønningsvegen 47 5258 Blomsterdalen, Norway | Tel: +31615965117| Email: director@maritimebatteryforum.com

VAT Norway: NO913671473 | IBAN: NO6412510638296

The information contained in this document may be confidential and is intended solely for the attention and use of the named addressee(s).
The use or distribution of this information by others than the named addressee(s) is not allowed prior written approval.

5. Payments
Payments are processed via secure third-party payment providers. We do not store full payment card
details. Payment providers may process your data in accordance with their own privacy policies.
6. Sharing of Personal Data
We may share your personal data with:
• Event management and ticketing platforms
• Payment service providers
• Service providers supporting the event (e.g., IT, communication tools)
• Media partners or photographers/videographers (for event coverage)
We ensure that all third parties handle your data in accordance with applicable data protection laws.

7. Photos and Videos
During the WATTS UP Conference, photos and videos may be taken for documentation and
promotional purposes. These may be published on our website, social media channels, and other
communication materials.

If you do not wish to appear in photos or videos, please inform us in advance or notify event staff on-
site.

8. Data Retention
We retain your personal data only as long as necessary:
• Registration and communication data: may be retained for communication on future events
unless you request removal
• Financial data: as required by applicable accounting laws
• Media (photos/videos): may be retained for ongoing promotional use unless you request
removal

9. Your Rights
Under the General Data Protection Regulation, you have the right to:
• Access your personal data
• Request correction or deletion
• Restrict or object to processing
• Withdraw consent at any time (where applicable)
• Lodge a complaint with a supervisory authority

10. Data Security
We take appropriate technical and organizational measures to protect your personal data against
unauthorized access, loss, or misuse.

VAT Norway: NO913671473 | IBAN: NO6412510638296

11. Contact
If you have questions about this privacy statement or wish to exercise your rights, please contact us
at:
info@maritimebatteryforum.com

By registering for the WATTS UP Conference, you acknowledge that your personal data will be
processed as described in this privacy statement.